HAWKS CYCLE-SPEEDWAY CLUB
(Adopted at 2002 AGM)
name of the Club shall be Hethersett Hawks Cycle-Speedway Club
aims of the Club shall be to provide opportunities for local inhabitants of
any age or gender to take part in cycle-speedway activities as required by
membership shall be open to all inhabitants of the village of Hethersett,
subject to maximum limits of a practical nature determined by the Club
for membership from outside the village of Hethersett can be considered on
their merits by the Club Committee. Once
granted membership such an applicant will be able to continue membership
without further request except for disciplinary reasons.
member will be entitled to one vote at any General Meeting of the Club.
For members aged Under-16 their vote may be passed to a parent with
similar voting rights.
meetings of the Club Committee each elected or co-opted Officer is entitled to
one vote with the Chairman (or his deputy) having an additional casting vote
in the event of a tie.
following Officers shall be elected by majority vote at the Annual General
Meeting - Chairman, Vice-Chairman, Secretary, Assistant Secretary and
posts may be combined as appropriate.
posts and Committee Members may be created by majority vote at an Annual
Managers, Team Captains and Vice-Captains shall be elected, as required, by
majority vote at the Annual General Meeting.
may be co-opted on to the Club Committee by majority vote at a Club Committee
Club Committee shall consist of the elected Officers, elected Committee
Members and any co-opted members.
Club shall hold an Annual General Meeting between January 1 and February 28
members shall receive 14 days notice of the Annual General Meeting.
meetings shall be on an “as required” basis.
members (or parents if members are Under-16) may call a General Meeting
subject to minimum of four such members notifying the Secretary.
Chairman shall carry out the following responsibilities:-
a figure-head for the Club
official functions as required
meetings in line with the Constitution
Vice-Chairman shall carry out the following responsibilities:-
for the Chairman as required
other Officers as appropriate
Secretary shall carry out the following responsibilities:-
correspondence with Cycling authorities and Leagues relating to racing
for facility hire
of fixtures and results
with other Club Committee members to ensure sufficient transport is arranged
for away fixtures
of team selections as advised by Team Managers
of press reports
and circulation of regular
newsletters to members
of Club records and statistics
Assistant Secretary shall carry out the following responsibilities:-
non-racing correspondence not specified in the Secretary’s responsibilities
and circulation of minutes of meetings
Treasurer shall carry out the following responsibilities:-
of records of all receipts and payments
all invoices received
end-of-year accounts for review at the Annual General Meeting
Team Managers shall carry out the following responsibilities:-
teams (after consultation with Captains and Vice-Captains) and advise the
Secretary in sufficient time for the participants to be advised.
with opposing team managers, promoting officials and referees on match-days.
of match and participant scores on the day and providing an accurate record to
fees as appropriate, maintain records and pass moneys and records to the Club
Treasurer on a regular basis.
funds relating to the Club shall be maintained by the Club Secretary or
Treasurer and Bank accounts opened as appropriate.
mandates shall be maintained to allow cheques and payments to be signed by the
Treasurer and any one of the other Club Officers.
monies collected by Club Officials or Team Managers must be passed to the
Secretary or Treasurer with details within 14 days of collection.
Secretary must pass all accounts and moneys through the Treasurer at least
individual person may spend over £50 on a single item without the permission
of the Club Committee or, in an emergency, the permission of the Club
the event of the Club being wound-up the Officers shall ensure that, after
payment of all debts of the Club, any surplus assets are transferred only to
another Club, a Competition, a League / Association or the Cycle Speedway
Commission, the exact disposal to be agreed at a General Meeting of the Club.
members, officials and parents / supporters must conduct themselves at all
times both on and off the track in a manner which does not bring the Club into
disrepute. Anyone failing to do
so may be subject to disciplinary action, including suspension or exclusion,
by the Club Committee.
amendments to this Constitution shall require the consent of two-thirds of the
members at a General Meeting.