Hethersett and Tas Valley Cricket Club
Hethersett and Tas Valley Cricket Club Constitution
The name of the club is Hethersett & Tas-Valley Cricket Club, hereafter to be referred to as ‘the club‘ and the club shall be affiliated to the England and Wales Cricket Board through the Norfolk Cricket Board..
2. AIMS AND OBJECTIVES
foster and promote the sport of cricket at all levels within the community
and within the sport, provide
opportunities for recreation, social intercourse, coaching and
ensure that all members, playing and non-playing, abide by the ECB/NCB
code of Conduct which incorporates the Spirit of Cricket and the
Laws of Cricket.
ensure a duty of care to all members of the club by adopting and
implementing the ECB ‘safe hands’
- Cricket’s Policy for Safeguarding Children’ and any future versions
of the Policy.
ensure a duty of care to all members of the club by adopting and
implementing the ECB Cricket Equity Policy and any future versions of the
encourage all members to participate fully in the activities of the club.
of the club shall be open to anyone interested in the sport of cricket on
application regardless of sex, age, disability, ethnicity, nationality,
sexual orientation, religion or other beliefs.
However, limitation of membership according to available facilities
is allowable on a non discriminatory basis.
club may have different classes of membership and subscription on a non
discriminatory and fair basis. The
club will keep subscriptions at levels that will not pose a significant
obstacle to people participating.
for membership of the club shall be by completion of a membership
application form and by payment of the relevant subscription.
annual subscription for members shall be fixed by a General Meeting of the
Club and shall be due on the first day of May each year.
any member shall fail to pay his/her subscription within 28 days after it
has become due the Secretary shall send him/her a notice in writing to
his/her address as recorded in the books of the club calling upon him/her
to pay the sum within fourteen days.
If he/she fails to pay his/her subscription the committee shall be
entitled to terminate his/her membership without further notice.
Club Committee may refuse membership, or remove it, only for good cause
such as conduct or character likely to bring the club or cricket into
disrepute. Appeal against
refusal or removal may be made to the Committee (see rule 11, conduct of
members will be subject to the regulations of the Constitution and by
joining the club will be deemed to accept these regulations and any codes
of conduct that the club has adopted.
The Constitution shall identify those members eligible to vote at
any General Meetings.
shall be 5 classes of membership available.
Ÿ Full Member
Ÿ Junior Member (Under 18 years of age at the beginning of the current year)
Ÿ Non-playing Member
Ÿ Family Member
list of members in each category shall be maintained by the Secretary of
management of the Club shall be entrusted to a committee consisting of the
Chairman, (Honorary) Secretary, (Honorary) Treasurer, (Honorary), Club
Welfare Officer (Honorary) and eight other officers of the Club elected
annually at the Annual General Meeting.
committee shall have power at any time and from time to time to fill any
casual vacancy among the officers and committee.
Any officer or member of the committee so appointed shall hold
office only until the next following annual general meeting but shall then
be eligible for re-election.
committee will take all financial decisions necessary through the year,
subject to ratification by a general meeting for sums in excess of £1000.
If the nature of any of the business of the Club affects other areas or persons the Committee must enter into full negotiations with interested parties as appropriate and receive agreement and approval before proceeding.
Committee has the power to;
Ÿ Acquire and provide grounds, equipment, coaching, training and playing facilities, clubhouse, transport, medical and related facilities.
Ÿ Provide coaching, training, medical treatment, and related social and other facilities.
Ÿ Take out any insurance for club, contractors, players, guests and third parties.
Ÿ Raise funds by appeals, subscriptions, loans and charges.
Ÿ Borrow money and give security for the same, and open bank accounts.
Ÿ Buy, lease or licence property and sell, let or otherwise dispose of the same.
Ÿ Make grants and loans and give guarantees and provide other benefits.
Ÿ Set aside funds for special purposes or as reserves.
Ÿ Invest funds in any lawful manner.
Ÿ Employ and engage staff and others and provide services.
Ÿ Co-operate with or affiliate firstly to any bodies regulating or organizing the sport of cricket and secondly any club or body involved with cricket and thirdly with government and related agencies.
Do all other things reasonably necessary to advance the aims and
objectives in a
manner consistent with the rules and the general law.
of the above powers may be used other than to advance the aims and
objectives in a manner consistent with the rules and general law.
committee shall meet at least five times each year and at all meetings of
the committee five members shall form a quorum.
annual General Meeting of the Club shall be held in the month of November
each year and 15 months shall not elapse without an Annual General
Meeting. At the Annual
General Meeting the following business shall be conducted:
(i) The presentation and (if accepted) the passing of the accounts for the previous financial year ending on the 30th September prior to the meeting, which accounts shall first have been examined by an independent examiner.
(ii) The election of the committee and officers.
(iii) The election of an independent examiner.
Such other business as shall have been communicated to the
Secretary and included in the notice of the meeting sent by him/her to the
Secretary shall at least fourteen days before any general meeting send to
every member at his/her address as recorded in the clubs books notice of
the meeting stating the time when and the place where it will be held and
the business to be conducted.
business at a general meeting shall be limited to that provided by the
rules and those further matters set out in the notice convening the
meeting. The quorum at any meeting shall be 10.
all meetings of the club each member shall have one vote.
extraordinary general meeting may be convened at any time and shall be
convened within twenty-one days on the requisition of either the Committee
or members of the Club (by either 20 members or one-fifth of the total
number of members whichever is the less).
Chairman of the Club shall preside at all meetings of the Club but if
he/she shall not be present within fifteen minutes after the time
appointed for the meeting or has signalled his/her inability to be present
at the meeting the members present shall choose one of their number to be
Chairman at the meeting.
Honorary Secretary, if present, or some other member nominated by the
meeting, shall take minutes of the proceedings of all meetings of the
ACCOUNTS AND FINANCES
Treasurer shall cause to be kept such accurate and proper books of account
as will enable him/her at every Annual General Meeting, or any other time
as may be required by the Committee upon reasonable notice, to present to
the Club a full and accurate report and statement concerning the finances
of the Club.
accounts of the financial affairs of the club duly examined by an
independent examiner shall be delivered to every member with the notice
convening the Annual General Meeting.
Treasurer shall ensure the that the club maintains adequate and
appropriate insurance to cover the
activities of the club.
cheques paid by the Club shall be signed by the treasurer plus up to two
money or property of the Club or any gain arising from the carrying on of
the club shall be applied otherwise
than for the benefit of the club as a whole.
Intoxicating liquor shall be supplied on the Club premises to members, their guests duly signed in according to rule 10, and visitors fulfilling rule 9; those in all these categories to be over the age of eighteen. Licensing hours shall be as granted by South Norfolk District Council.
supply to the Club of intoxicating liquor shall be under the sole control
of the committee, or appointed
sub-committee, who shall arrange for the purchase of it on behalf of the Club and shall secure the due observance of the
provisions of the Licensing Act 1964
and all other acts relating to it, and of any conditions attached to any
licence held by or on behalf of the Club for the supply of intoxicating
liquor or to any registration certificate granted in respect of the
Club premises. The committee may appoint a sub-committee from amongst its
members to undertake these duties.
person shall at any time be entitled to receive at the expense of the Club
or any member thereof any commission percentage or similar payment on or
with reference to purchases of intoxicating liquor by the club; nor shall
any person directly or indirectly derive any pecuniary benefit from the
supply of any
intoxicating liquor by or on behalf of the club to members or
guests apart from any benefit which a
person derives indirectly by reason of the supply giving rise to
or contributing to a general gain from the carrying on of the club.
SUPPLY OF INTOXICATING LIQUOR TO NON-MEMBERS
other than members or their guests may be admitted to the registered
premises of the Club on such occasions and at times as the committee at
its discretion shall permit and provided that such persons are either:
bona fide members or supporter of a visiting team taking part in any game,
competition or sporting activity on the Club premises, OR
a private function organised by a Member of the Club, who is present at
that function, provided that the function is in connection with any
special celebration in which that member has a personal interest, for
example a wedding anniversary, birthday, retirement party etc, OR
a function organised by the Club, or a bona fide organisation as a result
of the hiring of the premises, provided that no more than twelve such
functions shall be held in any one calendar year.
The Justices Chief Executive at South Norfolk District Council and
the Licensing Officer of Norwich Police are to be notified not later than
seven days before any such function under Rule 9c is due to take place.
liquor may be sold to such persons by or on behalf of the Club for
consumption on the premises and not elsewhere.
may introduce and entertain guests at the Club and there shall be kept at
Club premises a Guest Book that both the Member and guest shall sign at
the time of the introduction of the
guest. No member may
introduce more than two guests on any one occasion.
person may be allowed into the Club as a guest more than three times in
the same year. No person whose membership has been terminated under rule 11
or whose application for membership has at any time been rejected shall be
admitted as a guest. The
committee may suspend any Member who takes undue advantage of this rule to
the detriment of the Club.
member introducing a guest under this rule must accompany him while
he/she is on the Club premises and shall be responsible for the
behaviour of his guest(s) throughout his/her visit.The Member shall be
responsible for ensuring that all his guests comply with the Club rules
whilst on the Club premises.
committee shall have power to expel any member who shall offend against
the rules of the club or whose conduct shall in the opinion of the
committee render him/her unfit for membership of the club.
Before any such member is expelled the Secretary shall give him/her
seven days written notice to attend a meeting of
the committee and shall inform him/her of the complaints made
against him/her nor unless at least
two-thirds of the committee then present vote in favour of
disputes arising out of, or not covered by these rules, shall be referred
to the committee, whose decision
shall be final.
alterations or additions to these rules shall be made except by
resolutions carried by a majority of
at least two thirds of the members present at a general meeting or
extraordinary general meeting, the notice of which shall have contained
particulars of the proposed alterations or addition.
The Honorary Secretary shall as soon as possible and in any case
within 28 days of the making of such alterations or additions to these
rules give written notice alteration or addition to the Chief Officer of
Police and to the Clerk to the Local Authority of
the district in which the club is situated (only in respect of
rules affecting intoxicating liquor).
the Club nor any Officer or committee member shall be liable to any Member
or guest of a member or visitor or other user of the Club premises and
facilities, or for any loss of or damage to any property occurring,
from whatever cause, in or about the Club premises, nor for any injury
sustained by any Member, guest, visitor or other user, whilst on, entering or
leaving the Club premises. A
notice to this effect shall be displayed at all times in a prominent
position on the Club premises.
Club shall be dissolved upon a resolution to that effect passed by a
majority of two-thirds of those
present and voting at a General Meeting of the Club called for the purpose
under rule 6.
upon such a resolution the committee shall, in full consultation with
the management committee take immediate steps to convert into money
all the property of the Club, with
power however to postpone or delay the conversion of any particular
property as so directed by the General Meeting.
Out of the proceeds of such conversion, the committee shall discharge all debts and liabilities and any balance remaining shall pass directly into the main fund of the club.
Date revised constitution adopted – 20th December 2007
Richard Ellis – Hon. Secretary, Hethersett & Tas-Valley Cricket Club
Anthony Smith - Hon. Chairman, Hethersett & Tas-Valley Cricket Club